Bid for an international event

General

Name of Bidding Entity *

Does the Bidding Entity is an 'Organizing Authority' under RRS 89.1 *

Yes

No

I don't know

Name of person submitting the event bid *

Position *

Email address of submitter *

Event

We are interested in hosting the following event subject to IKA conditions *

Proposed event start date *

Alternative event start date

Name of Venue *

City of Venue *

Country of Venue *

Google Maps coordinates of Venue (example: 28.709597, -13.838056) *

Google Maps coordinates of Field of Play center (example: 28.709597, -13.838056) *

Google Maps coordinates of race management, media and coach boat mooring (example: 28.709597, -13.838056) *

Upload a nautical chart with location of venue and field of play, race management and coach boat mooring, location of media boat access, predominent wind direction, and including proposed space of the racing ares(s) *

Note: for all events except the Formula Kite Grand Prix, a diameter of 2nm is required per racing area. For a Formula Kite Grand Prix, the required racing area diameter is 1.3nm

Drag and drop files here or Browse

All information relates to the proposed event dates

Sailing Conditions

Predominent wind conditions (strength, direction) *

Tidal conditions *

Usual sea state *

Climate *

Usual sea traffic *

Venue

Venue description *

For example existinig sailing center, hotel beach, marina etc.

Describe if there are any airports / helipads / military training routes nearby that might affect competition or media operation (drones) *

Describe if there are any restrictions or special permits required to import and operate trackers, drones, VHF *

Describe storage and launching area plans *

Note: include dimensions of intended areas

Describe onshore facilities (offices, measurement area, storage, hospitality etc) *

Describe mooring plans for race management, media and coach boats as well as options for coach boat rental *

Describe athlete facilities *

Relevant experience and resources *

Describe plans for Medal Series spectator experience *

Upload a map with the intended venue plan (final plan subject to approval) *

Note: include on shore facilities including office locations, launching area, boat ramps/docks, spectator areas, access control

Drag and drop files here or Browse

Describe plans for opening and closing ceremony *

Note: the closing ceremony / prize giving is controlled by IKA, all other functions need to be previously agreed and approved

Describe plans for in-venue entertainment *

Note: all entertainment plans need to be previously agreed and approved

Describe accommodation options including distance to the venue and prices at the time of the event *

Describe officials and volunteer accommodation including distance to the venue *

Describe any special deals with hotels, airlines, ferries etc *

Describe transport and travel options from major hubs (airport, port) to the venue *

Will the venue be open for training outside of the event dates *

Yes

No

World Sailing

Risk Assessment (security, discrimination, visa requirements etc) *

Note: are there any countries / regions of the world that might have difficulties to attend the event

Describe how the event fits into World Sailing's Olympic Vision (https://www.sailing.org/inside-world-sailing/organisation/world-sailing/world-sailing-olympic-vision/) *

Note: focus especially on the marketability aspect of the event

Describe how the event fits into World Sailing's Agenda 2030 sustainability plan (https://www.sailing.org/inside-world-sailing/sustainability/agenda-2030-2/) *

Note: This includes data collection for complete event carbon footprint, number of coach boats and official boats, community engagement, recycling and waste management, water supply stations, biodiversity protection and pollution protection plans

Promotion and Media

Describe promotion and PR plans *

Note: for all events except the Formula Kite Grand Prix, IKA will act as host broadcaster through their own media team and control the production and distribution of international content as well as the live streaming production and distribution.
For the Formula Kite Grand Prix, IKA will appoint a core media team with the remaining media plan to be discussed.
For all events, the IKA media director controls and approves all relevant international publications.

Will prize money be offered (required for Grand Slam, optional for all other events) *

Yes/No/Amount

Describe national broadcaster partnerships

Describe IKA Media facilities (offices, boats, internet access) *

Describe IKA Live Streaming facilities (offices, cameratower, mixed zone, boats, internet access) *

Describe facilities planned for national media (offices, access to media boats) *

Describe planned spectator access and how you intend to protect the athlete facilities / launching area / field of play *

Describe sponsorship options and how the event will be funded *

Describe hospitality plans

Organisation

What is the structure of the Organizing Committee *

MNA relationship and involvement *

Describe your plans for the competition management *

Note: for all events except the Formula Kite Grand Prix, IKA will appoint the full set of international officials including the competition director / technical delegate.
For the senior World Championship, World Sailing will appoint all international officials and IKA will appoint the competition director / technical delegate.
For the Formula Kite Grand Prix, IKA will appoint a team of essential international officials.
For all events, IKA will produce all competition related documents with the input of the Organizing Committee.

Describe how you plan to souce national officials *

Describe how you plan to source volunteers *

Describe existing or planned race management equipment *

Describe how you plan to get public support for the event *

Describe how you plan to get political support for the event *

The above information is complete and correct *

Yes

Bid for a major International Event